Safety
Incident Report Template
Ensure workplace safety compliance with a structured incident reporting form. Capture incident details, witness information, injury descriptions, and corrective actions. Meets OHSA requirements for South African workplaces and creates a digital audit trail for compliance purposes.
How the Incident Report template works
- Customise. Open the template in FlexForms and tweak the fields, your company branding, and the PDF layout to match how you already work.
- Send. Enter the recipient's name and either WhatsApp number or email address. FlexForms delivers a secure link backed by one-time PIN verification.
- Sign. The recipient verifies with a short PIN, completes the form on their phone, and signs with their finger — no app, no account.
- Done. You receive a branded PDF with embedded audit trail (who signed, when, from where) stored against the contact record.
Fields Included
Reporter Name
Date of Incident
Time
Location
Description
Persons Involved
Injuries
Witnesses
Immediate Actions Taken
Root Cause
Corrective Actions
Add, remove, or rearrange any of these fields to fit your workflow. FlexForms supports text, multi-choice, dates, file uploads, signatures, and payment fields.
Use Cases
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Workplace injury reports
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Near-miss documentation
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Safety audit findings
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Environmental incidents