The only form platform that lets you send secure, authenticated forms to anyone, no account required, and get back professionally formatted, signed PDF documents.
Recipients just use their browser
OTP-verified, zero friction
Professional output, every time
Replace the paper form, the email chain, the signature chase, and the manual PDF creation with a single workflow.
Use the visual form builder to create your form with a mobile-optimised capture layout and a separate professional PDF layout.
Send the form to a specific person. They receive a secure link with a one-time PIN — no account needed, identity verified.
Your recipient fills the form and signs on their phone. You get a beautifully formatted, signed PDF back instantly.
FlexForms isn't just another form builder. It's the platform built for how businesses actually collect information from clients.
Send forms to specific people with one-time PIN verification. No accounts to create, no apps to download. Identity verified without the friction.
Design a mobile-friendly capture screen AND a separate professional PDF layout. No compromises — perfect UX on phone, perfect output on paper.
Track form history per person. Reuse contact data across forms. FlexForms is a form tool and a client management platform in one.
Capture legally binding electronic signatures directly within forms. No separate e-signature tool needed.
Automatically generate beautifully formatted PDFs with custom layouts, company branding, and captured signatures.
Built for companies managing multiple users and clients with full data isolation. Invite team members with role-based access control.
From healthcare to legal, insurance to HR — FlexForms adapts to your workflow with customisable person labels and industry-specific fields.
Patient intake forms, consent forms, and medical history — sent via WhatsApp, signed on their phone, filed as PDF instantly.
Client intake, FICA documentation, and affidavits. Professional PDF output suitable for court filing and compliance.
Claims forms, applications, and KYC/FICA capture with built-in ID verification and full audit trail.
Employee onboarding forms, leave applications, and candidate intake. Bulk send for onboarding multiple hires at once.
Site inspection forms, safety checklists, and sign-off sheets with electronic signatures and PDF compliance reports.
Enrollment forms, permission slips, and assessment sheets sent directly to parents and guardians via WhatsApp.
Every day, businesses email forms as Word documents, wait for clients to print-sign-scan-email them back, and then manually file the results. FlexForms replaces that entire process.
We built what no one else offers: OTP-authenticated delivery, dual layouts, and built-in contact management — all at an affordable price.
| Feature | FlexForms | JotForm | Formstack | GoCanvas |
|---|---|---|---|---|
| OTP-authenticated delivery | ✓ | ✗ | ✗ | ✗ |
| Dual layout (Screen + PDF) | ✓ | ✗ | ✗ | ✗ |
| Built-in contact database | ✓ | ✗ | ✗ | ✗ |
| WhatsApp delivery | ✓ | ✗ | ✗ | ✗ |
| E-signatures built in | ✓ | ✓ | ✓ | ✓ |
| PDF generation | ✓ | ✓ | ✓ | Basic |
| Per-company pricing | ✓ | Per-account | Per-user | Per-user |
| Starting price | Free | $34/mo | $113/user/mo | $49/user/mo |
Per-company pricing, not per-user. POPIA-compliant on every tier. Start free, scale as you grow.
Need SSO, signed SLA, or advanced POPIA tooling? See Enterprise →
Everything you need to know about FlexForms.
No. Recipients receive a secure link via WhatsApp or email and verify their identity with a one-time PIN. They fill the form and sign it in their browser — no app download or account creation required.
FlexForms lets you design two separate layouts for each form: a mobile-optimised capture screen for easy data entry, and a professional PDF print layout for polished output. This means no compromises — perfect UX on the phone, perfect documents on paper.
Yes. Electronic signatures are recognised under the Electronic Communications and Transactions Act (ECTA) of 2002. FlexForms captures signatures with identity verification via OTP, providing a clear audit trail.
Yes. FlexForms is designed with POPIA compliance in mind. Data is encrypted in transit, access is controlled, and the Enterprise plan includes a dedicated POPIA compliance module for managing consent and data subject requests.
Absolutely. The Starter plan is completely free and includes 3 forms with 50 submissions per month. Paid plans also come with a 14-day free trial so you can explore all features before committing.
FlexForms uses per-company pricing, not per-user. This means you can add team members without extra cost within your plan's user limit. Plans range from Free to R1,499/mo for Enterprise, with annual billing saving you 20%.