Forms, signatures, PDF generation, and contact management — all in one platform. No more juggling multiple tools.
Drag-and-drop form design with a wide range of field types including text, multiple choice, dates, file uploads, signatures, and payment fields. Design once, capture on any device, phone, tablet, or desktop.
Send forms to specific people with one-time PIN verification via WhatsApp or email. No accounts needed — identity verified without friction. Every signature has a verifiable link to the recipient's phone or email.
Separate mobile-optimised capture screen and professional PDF print layout. Perfect UX on phone, perfect output on paper. The only platform that lets you tune the on-screen form and the resulting PDF independently.
Capture signatures directly within forms on any device, finger or stylus on mobile, mouse on desktop. Built in, not bolted on. ECTA-compliant for South African legal use.
Automatically generate professional, branded PDF documents from completed forms with custom layouts, your logo, colours, and fonts. Output to email, download, or store securely against the contact record.
Built-in contact database with form history, custom labels (Patient, Client, Applicant), and full person details. Every form sent and received is linked to a contact, no separate CRM needed.
Company-level data isolation with role-based access control. Invite team members with appropriate permissions: admins, designers, senders, viewers. Each company's data is fully isolated.
Send form links directly via WhatsApp — the most-used messaging platform in Africa and emerging markets. Recipients click the link, complete on their phone, sign with a finger, and you get the signed PDF back instantly.
Track every form through its lifecycle: New, Sent, Opened, Signed, Archived. Full visibility at every stage with timestamps and audit log entries. Know who hasn't signed yet without chasing.
OTP (one-time PIN) authentication means each form recipient verifies their identity with a short PIN sent to their phone or email before they can open and sign the form. The PIN proves the person who signed actually controls that phone number or email address, far stronger evidence than an unauthenticated link click. FlexForms includes OTP authentication on every paid tier; recipients never need to create an account.
Dual-layout means the form your recipient fills out on a phone is a different design to the PDF that gets generated when they sign. The capture screen is optimised for thumbs and small screens (one field per scroll, big tap targets, no fiddly layout). The PDF is laid out like a proper document, your letterhead, sectioned content, professional typography. You design both surfaces in FlexForms and they stay in sync automatically.
Yes, for the vast majority of business use cases. The Electronic Communications and Transactions Act (ECTA) recognises electronic signatures as legally valid where the parties intend to sign and the method is reliable. FlexForms strengthens that reliability by combining the captured signature with OTP-verified identity, IP and device metadata, and a tamper-evident audit log embedded in the PDF. A small number of document types (e.g. wills, certain property transfers) still require wet-ink signatures under SA law, for everything else, FlexForms signatures are accepted.
No. FlexForms runs entirely in the browser. You design forms, send them, and view results from anywhere. Your recipients open forms in a normal mobile browser via a WhatsApp or email link, no app download, no account creation, no friction.
Yes. The Scale plan and above include REST API access and webhooks, so you can push form submissions into your CRM, practice management, or accounting system, and trigger workflows on submit/sign events. Common integrations include Yoco and PayFast for payments, Zapier and Make for no-code wiring, and direct API integrations into custom platforms.
No credit card required. Free plan available.